Stop chasing paper and manually keying in invoice data. This isn’t just inefficient; it’s actively costing your business money. Our intelligent automation solution captures, validates, and processes your supplier invoices with speed and precision, unlocking significant cost savings and freeing your finance team for high-value strategic work.
The High Cost of Manual Invoice Processing
The traditional accounts payable workflow is a major operational drain. Invoices arrive from multiple sources, pile up on desks, and require your team to spend hours on the slow, tedious, and error-prone task of manual data entry.
Once in the system, the invoice begins another slow journey of seeking approvals, creating a process that is expensive, difficult to track, and a constant source of frustration for both your team and your suppliers.
Where Your AP Process Is Leaking Money
An inefficient AP process is a direct threat to your bottom line. It creates multiple opportunities for financial loss and operational failure.
- Missed Early Payment Discounts: Slow processing makes it impossible to take advantage of supplier discounts for prompt payment, leaving thousands of Rands on the table every year.
- Costly Late Payment Penalties: Payment delays not only incur fees but also damage crucial supplier relationships, which can impact your negotiating power and supply chain reliability.
- High Risk of Fraud and Errors: Manual data entry is a leading cause of overpayments and incorrect payments. A lack of automated oversight also makes it easier for duplicate or fraudulent invoices to be paid.
- Wasted Professional Talent: Your skilled finance professionals are trapped in low-value clerical work instead of performing the financial analysis and strategic planning you hired them for.
Intelligent Automation for Accounts Payable
Our Intelligent Invoice Processing solution automates the entire AP lifecycle, from the moment an invoice is received to the final, approved data being posted in your ERP.
The system ingests invoices from any source—paper scans, email attachments, or e-invoices—and uses advanced OCR to extract all necessary header and line-item data with near-perfect accuracy. It then automatically validates this information against your business rules and existing data.
Efficiency at Every Step
Our solution is designed to eliminate manual touchpoints and accelerate your entire workflow.
- Automated Three-Way Matching The system automatically matches invoices to their corresponding purchase orders and goods received notes, instantly flagging any quantity or price discrepancies for review.
- Smart Digital Workflows Invoices are automatically routed to the correct approver based on your unique business rules (e.g., by department, amount, or supplier). Approvals can be made with a single click via email or a mobile device.
- Seamless ERP Integration Our smart API integration pushes validated, approved transaction data directly into your existing ERP system. This avoids the high costs and long timelines of custom integration projects.
- Actionable Dashboards and Reports Gain complete, real-time visibility into your AP process. Our dashboards help you manage cash flow, track departmental spend, monitor supplier SLAs, and identify process bottlenecks.
Unlock Your AP Department’s Potential
Stop treating Accounts Payable as a back-office burden. Let us help you transform it into a streamlined, cost-saving, and strategic business function.